CID Life, LLC. has been providing professional common interest development (CID) management since the year 2000. We are currently seeking bright, energetic, self-motivated and experienced candidates. Please see our job openings below and send your resume to hr@cidlife.com.
Remote Community Association Manager
JOB SUMMARY
Responsible for providing the overall supervision of our Common Interest Developments (CID). The Remote Community Association Manager interacts with the owners, vendors, board members, committee members and staff, etc.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Interface with Board and Residents provide prompt response to requests and inquiries. Daily calls and emails.
• Develop a working knowledge of association governing documents. Understanding of Financial reporting and communication to the Board, maintaining all records.
• Attend Board Meetings and Annual Meetings. Prepare Board packages according to established time frames.
• Perform/direct administrative and management duties as requested by the Board Directors, in accordance with management agreement and the Association’s governing documents. Review monthly financial reports and ensure management summary is submitted to the association Board of Directors
• Maintain knowledge and understanding of contract between the association and vendors. Ensure all contractual obligations are being met.
• Ensure deadlines are met in a timely manner and prioritize and delegate workload as necessary.
• Responsible for routine and special project vendor management including vendor proposals procurement as well as performance evaluation as contracted.
• Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required. Process and manage violations and close them out regularly.
• Oversee all construction projects and ensure property maintenance/improvement and other related projects are completed on time and within budget.
Qualifications:
• must have reliable transportation and a clean driving record
• must be familiar with all Federal and State laws as well as Davis-Stirling Act.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Knowledge of assets, cash balance and availability of funds for cash flow management for capital improvements
• Knowledge and application of Fair Housing practices
Education:
• High school or equivalent (Required)
• Bachelor’s Degree (Preferred)
• Required license or certification: CACM or CMCA
Experience:
• 1 – 3 years of Common Interest Development (CID) management
AVAILABILITY:
• Regular business hours and after hours, as necessary, including night/weekend Board meetings
• Responsible to respond to and follow up on all Emergency services as assigned (24/7 service)
• Work remotely from home, with limited office time requirement
Association Adviser / Office Asst
employment type: full-time
– Welcomes visitors by greeting them, in person or on the telephone
– Manages and Maintains client records by updating account information
– Resolves problems by assisting with complaints; resolving problems; determining and explaining solutions; following up to ensure resolution and keeping clients informed of status
– Contributes to the team’s effort by accomplishing tasks quickly and accomplishing team objectives
– Must have a friendly, positive and professional attitude
– Direct requests and unresolved issues to the designated resource and communicates and coordinates with appropriate personnel
– Keeps detailed notes of clients interactions and transactions; Responds promptly to inquiries, comments and complaints
– Follows up on client interactions
– Educates and trains clients on the use of our system, policies and procedures
– Maintains safe and clean work area
– Complies with Company procedures, rules and regulations
– Maintains supplies by checking stock; anticipates required inventory; places and expedites orders and verifies receipt
– Performs other duties as required. . .Skills/Qualifications:
– Must have an outgoing, professional, fun and engaging personality
– Excellent communication skills in English; both written and verbal
– Ability to build and maintain good relationships with clients and teammates
– Ability to work with high demanding clients
– Able to Multi-task
– Great at conflict resolutions
– Must have good note taking Skills
– Strong interpersonal and listening skills
– Analytical and problem-solving
– Pays attention to detail and accuracy
– Client service orientated and Quality Focus
– Must be adaptable and have a can-do mentality and Strong work ethics and High stress toleranceEducation and Experience
– High school diploma and equivalent work experience
– Ability to type 40wpm
– Past client service and office administration experience
– Bilingual in Spanish is a plus
Bookkeeping Assistant
employment type: full-time
Accounts Receivable functions
– Receive and apply clients’ payments on a regular basis
– Perform all necessary account, bank and other reconciliations
– Verifies validity of clients billing disputes by researching and investigating information
– Monitors delinquent accounts and implements company’s delinquency policy against them
– Review and analyze collection accounts on a monthly basis and reports to supervisor
– Resolves collections by working with collection company and monitoring payment plansAccounts Payable functions
– Verify accuracy of invoices, analyze discrepancies and process invoices
– Prepare vendor payments and obtains authorization for payment
– Verify the accuracy of accounting documents or records, as needed
– Generates 1099’s and W-9’s
– General support functions
– Update, verify and maintain accounting journals and ledgers and other financial records
– Perform filing and general administrative tasks and assists in month end reporting procedures
– Resolves accounting problems and discrepancies
– Liaise with other internal teams/clients/vendors
– Reconcile bank statements and other accounting records
– Compile data and prepares a variety of reports
– Perform a variety of general bookkeeping support tasks as needed
– Prepare client’s records and assists accountants on income tax preparation
– Protects organization’s by keeping information confidential and follows internal controls
– Performs other duties as required…Skills/Qualifications:
– 1- 2 years bookkeeping experience
– Understanding of generally accepted accounting and bookkeeping principles
– Detail-oriented, organized, and works well independently and as well as a part of a team
– Ability to multi-task and to perform several tasks concurrently with ease and professionalism
– Decision making and problem solving skills required
– Must be punctual and possess the ability to follow instructions and meet deadlines
– Effective written and verbal communication skills, interpersonal skills